Organizing a safari for a group requires careful coordination, but offers the reward of shared experiences and potential cost savings. Here’s a comprehensive guide to planning a successful group safari in Kenya:
Group Size Considerations
- Ideal size: 6-12 people works well for most safaris
- Vehicle capacity: Standard safari vehicles accommodate 6-7 guests, so larger groups will require multiple vehicles
- Accommodation limitations: Some smaller camps have limited capacity, particularly in prime wildlife areas
- Discount opportunities: Many lodges offer discounts for groups of 8 or more
Booking Process
- Start early: For groups, book 12-18 months in advance, especially if traveling during peak season (July-October)
- Assign a coordinator: Designate one person to be the main point of contact with the safari company
- Collect deposits individually: Many safari companies can arrange individual payments from group members
- Consider a private safari: For 6+ people, exclusive use of vehicles and sometimes entire camps becomes cost-effective
Accommodation Options
- Exclusive-use properties: Some lodges and tented camps can be booked exclusively for your group
- Mobile camping: Private mobile tented safaris work exceptionally well for groups
- Mixed accommodations: Consider properties with various room types to accommodate different budgets within your group
Itinerary Planning
- Group input: Survey your group about must-see animals and experiences
- Balance interests: Combine wildlife viewing with cultural experiences and varied landscapes
- Activity options: Choose destinations offering alternative activities (walking, village visits, etc.) for different interests
- Pace considerations: Build in some flexibility and free time; not everyone will want the same daily schedule
Practical Tips
- Shared costs: Transportation to/from Kenya can be coordinated for potential group rates
- Pre-trip meeting: Hold a virtual gathering to discuss expectations, packing, and questions
- Group gear: Coordinate sharing of certain items (reference books, adapters, etc.)
- Special occasions: If celebrating milestones, inform the safari company in advance
- Communication plan: Establish how the group will stay in touch during the safari
Common Challenges and Solutions
- Varied budgets: Select a safari company offering tiered accommodation options
- Different interests: Build in some optional activities or split days where feasible
- Decision making: Establish a process for group decisions before departure
- Dietary restrictions: Ensure these are communicated well in advance